January 19, 2010 Minutes

INTERNATIONAL HOUSE DAVIS
BOARD OF DIRECTORS’ REGULAR MONTHLY MEETING

January 19, 2010

Present: Duggan (chair), Avalos, Cavins, Chang, German, Handy, Leung, Schiffman, Schutz,Sherwin & Van Rompay.Absent: Becker, El-Nakhal,Guinard & Sieber.

The president called the meeting to order at 7:03 PM.

President’s Announcements:

Lin Weaver resigned from the Board and as Programcommittee chair, effective 1/12/2010.
The Board’s nextregular monthly meeting will be on 2/23/2010 (fourth Tuesday).

Consent Calendar (previously distributedelectronically):
Report of Board’s monthly meeting on 11/17/09: Inasmuch as that meeting did not enjoy a quorum, Schutz moved that all Board decisions taken at the meeting be officially approved. The motion passed unanimously.
ED’s Report: Sherwin distributed copies of her report, covering the months of November, December & January.oard members sought clarification of ongoing difficulties with IHD’s AV equipment.
Finances: Treasurer Schiffman reported an estimated net income of just over $22,000 as of the end of January. Budget copies would be distributed to any Board member upon request.
Program Committee: The president reported on the PC’s meeting on 1/7/2010, which launched an effort to categorize IHD-sponsored and other programs and assign more specific responsibility for approving them.
Haiti Earthquake Fundraiser: The ED and Handy briefed Board members on the Haiti earthquake relief potluck dinner on 1/16/2010. The event, which was arranged very quickly but attracted 80 attendees, raised $2400 for the International Red Cross.
Development Committee:

UCD Picnic Day: Sherwin presented a proposal from office manager Zavala to serve carnitas at Picnic Day on 4/20/2010. The Board agreed in principal to IHD’s participation and to Duggan’s proposal that the Development committee work out details
Allegations of IHD Bias: The president reviewed allegations of racial bias from four community members concerning a non-IHD sponsored event by the Davis Peace Coalition, which rented our space on 1/9/2010. The president said he addressed concerns in letters to the complainants, but suggested that IHD needed to take certain steps to protect itself:

Publicity for events that are not IHD-sponsored or co-sponsored should clearly state that we have no association with or necessarily support the content of the event. An IHD disclaimer may be required.
Be familiar with the mission/content/proposed purpose of the renting organization and event.
Consider whether to limit our rentals based on their content and sponsoring organization.
Consider differentiating the criteria governing IHD programs and rental events.

Management Committee: Cavins reported on efforts to resolve AV equipment problems.
Executive Committee: The president reported on the EC meeting held just prior to this Board meeting,which was devoted to discussing an opportunity for IHD to host an upcoming World Learning/Community Connections program.
Media and Communications: The Board approved the president’s motion to establish an ad hoc task force, chaired by the vice president, which was charged with developing public disclaimer language clarifying that IHD is not responsible for the content of non-sponsored events organized by outside groups on the premises (e.g.,rentals). The task force will take up other relevant topics as appropriate. Task force members will also include Chang, Sherwin and Becker.
Vanderhoef International Lecture 2010: Duggan moved that IHD invite Chancellor Linda Katehito deliver this year’s lecture. His motion was approved unanimously .Duggan and Sherwin will collaborate on an invitation letter.
Introduction of IHD residents Robert Landry & Liz Young: The two residents will be added to IHD’s workman’s comp policy.
Other Business:

Cavins proposed to sell popcorn at the UNA’s Friday night movies. UNA coordinators Verena & Ray Borton have agreed that proceeds could go into IHD’s general fund. Cavins agreed to take provisional responsibility for securing start-up funds and for cleaning/maintaining the IHD popcorn machine until more permanent arrangements are made.

Handy noted that IHD should be searching for new Board members, and that he would elaborate on this topic at the next Board meeting.

The meeting adjourned at 8:36 PM.

Submitted by Shirley German (note taker) & Rick Becker (Board Secretary)